MEETING AND EVENT SOLUTIONS
"MIM handled every facet of our annual Mom Congress on Education and Learning conference with ease – we could not have been happier with the results. Many of the attendees remarked that our event was the best conference that they had ever attended, and we attribute much of our success to the flawless logistical support that the MIM team provided."
"I just got back from our convention in Chicago, where 42 FA's joined me and actively networked with some 3,200 attendees. MIM was fabulous and absolutely critical to the successful execution of our program. In particular I was most impressed by their attention to detail and ability to anticipate/plan for unexpected things. They were such an asset to me in Chicago and played an enormous role in pre-event planning. In fact, I believe our success was due in large part to their meticulous planning."
"I can think of no company that could be better at incentives. Everything they do is always so creative and unique. And they always give us the greatest ‘bang for our buck’."
“MIM is, by far, the best company I have ever used. They continually exceed my expectations, and remain within agreed budgets and they make our lives incredibly easy. There is tremendous value in their service.”
“The MIM team may look serene and quiet as a swan, but there’s actually a lot going on beneath the surface. We rest assured that when MIM runs our meetings, we are met with professionalism, streamlined processes, and updates regarding budget changes. MIM reacts to challenges with solutions and is able to execute in a New York minute. Simply put: MIM makes me look good! MIM-ers are the consummate professionals!”
Whether you need a comprehensive site search or a review of the space you have on hold, MIM provides these services to practically all meetings planned. We make it easy by outlining costs, potential challenges with the space or location, and suggestions to make it work. As aggressive negotiators, cost savings are realized within contracts we oversee.
Our years of industry experience allow us to aggressively negotiate the best terms, to include compliance, attrition, cancellation, non-compete clauses and room block management. In many cases our clients have found that our fee has been absorbed by the savings from these negotiations.
Our creative team consists of experienced personnel who specialize in meetings and events. Generating meeting or event websites, designing logos and providing meeting theme ideas to be carried through all communications (websites, invitations, etc.) and on-site materials (directional signage, name badges, handouts, etc.), as well as generating décor and gift ideas are some of the offerings among other requested services.
MIM provides around-the-clock service onsite to flawlessly manage all aspects of your program (attendee, venue and vendor management, corporate compliance) as well as anticipate and implement any last minute changes or challenges that may arise. Our on-site Meeting Managers create a minute-by-minute schedule of assignments/responsibilities for staff and vendors to ensure best practices throughout the program.
We watch your bottom line as if it were our own. Budget management and cost containment is among our specialties. MIM not only lists all charges you anticipate, but those you don’t as well. And at the close of the program, a final reconciliation is provided with comparative costs (anticipated vs. actual) plus cost savings grids if requested.
When working with MIM, you are working with seasoned senior-level Meeting Professionals. You immediately benefit from MIM’s years of expertise and experience. Our Meeting Managers “own” their meetings—planning every detail on time and in budget with suggestions for creative add-ons, solutions for challenges that may be encountered, personalized management of VIPs, and detailed communications with both participants and clients.
Concise and effective communications are essential for a successful program. MIM will develop invitations, registration sites, confirmation packets, travel documents, welcome materials (agendas, name badges, etc.), as well as meeting apps. MIM also manages the trafficking of Consultant and Speaker agreements, as well as providing payments and reimbursements.
Your meeting may require specific government reporting and meeting compliance standards (Sunshine Act, State and Local, etc.) - rest assured our planners are familiar with a great deal of reporting and also able to learn new types of reporting easily and concisely. We have an in-house compliance officer, as well as coordinators specifically trained to provide accurate and timely reporting for any meeting or event type where it is required.
We look forward to hearing from you!
29 West 30th Street, Suite 500
New York, NY 10001
T: (212) 868-5505
F: (212) 868-5535